Privacy Policy
At mysite-name, we are committed to protecting your personal information while you use our dance school services across England. This policy explains how we collect, use, and safeguard your data in compliance with UK GDPR and the Data Protection Act 2018.
1. Information We Collect
We collect information necessary to provide our dance education services, including your name, contact details, emergency contact information, dance experience level, and any relevant medical information you choose to share for safety purposes. For children's classes, we collect parent/guardian details and relevant consent information.
We collect technical data through our website analytics to improve user experience. This information is anonymised where possible and not linked to your personal identity without explicit consent.
2. How We Use Your Information
Your data enables us to deliver quality dance education and includes:
- Processing class registrations and managing student schedules
- Maintaining attendance records and progress tracking
- Communicating class updates, timetable changes, and events
- Managing billing and payment processing for classes
- Ensuring student safety with emergency contact information
- Providing personalised feedback and progression guidance
We handle your information responsibly, using it solely for your dance education requirements and class administration.
3. Student Progress and Attendance Records
We maintain records of class attendance, progression, and any achievements to support your dance development. This information helps our instructors tailor their teaching approach to individual student needs and track development throughout the term.
Progress data is shared only with your assigned instructors and administrative staff directly involved in your dance education.
4. Medical and Safety Information
Any medical information you choose to share is treated with strict confidentiality and used solely to ensure your safety during physical activity. This may include information about injuries, health conditions, or physical limitations that could affect participation in dance classes.
Medical information is accessed only by relevant teaching staff and is stored separately from general student records with enhanced security measures.
5. Data Security Measures
We implement industry-standard security protocols to protect your personal information and student records. All customer data is stored on encrypted systems with role-based access controls. Physical documents containing sensitive information are securely stored and shredded when no longer needed.
Our teaching staff follow strict confidentiality agreements regarding student information and progress data.
6. Photography and Video Policy
We may occasionally take photographs or videos for educational purposes, marketing, or recording performances. Separate consent will always be sought for any imagery used beyond internal educational purposes. You have the right to withdraw consent for photography at any time.
Performance recordings may be shared with participants for personal use but will not be publicly distributed without explicit additional consent.
7. Legal Basis for Processing
By enrolling in our dance classes, you consent to us processing your information as outlined in this policy. This includes processing necessary for delivering our educational services, progress tracking, and student communication.
8. Third-Party Data Sharing
We may share your information with trusted third parties only when necessary to deliver our services, such as payment processors for class fees, examination boards for qualification entries, and venue providers for performance events.
All third-party providers are bound by strict data protection agreements compliant with UK GDPR requirements. We never sell your personal information to marketing companies.
9. Your Data Protection Rights
Under UK GDPR, you have the right to:
- Access personal information we hold about you
- Request correction of inaccurate personal data
- Request deletion of your personal data
- Object to processing of your personal data
- Request transfer of your data to another provider
To exercise these rights, contact us at: [email protected]. We respond to all valid requests within 30 days.
10. Data Retention Period
We retain your personal data for as long as necessary to fulfil our educational services and legal obligations. Student records are typically archived for 3 years after your last class to allow for continuity if you return, unless you request earlier deletion.
After the retention period expires, we securely delete or anonymise your personal information, though we may retain minimal data for legal compliance purposes.
11. Children's Data Protection
For students under 16, we require parental consent for data processing. We take extra care with children's data, limiting collection to essential information and ensuring appropriate security measures are in place.
Parents can request to view information we hold about their child and can withdraw consent for data processing at any time.
12. Policy Updates
We may update this privacy policy periodically to reflect changes in our services or legal requirements. The current version will always be available on our website, and we will notify you of significant changes that affect how we process your data.
Last updated: October 2025